Annual General Meeting of the Rotary Club of West Lakes Incorporated, to be held on
Tuesday, 18th November, 2025 at Bartley Hotel, West Lakes Shore
______________________________________________________________________________
AGENDA
1. Meeting Open:
2. Members Present:
3. Apologies:
4. Proxies Received:
5. Adoption of Minutes of 2023/2024 AGM:
- Motion: There being no minutes recorded at the November 2024 AGM, there will be no motion.
6. Treasurer’s Report.
- Tabling of Financial Statement for 2024/2025
- Motion: That the Club members accept the Financial Statements for the year July 2024 to June 2025, and financial position, as at 30 June 2025
- Open for discussion 2025/26 YTD actuals
- Open for discussion 2025/26 Budget
7. Election of Officer Bearers for 2026/2027
- President Elect 2026/2027
- President Nominee 2027/2028
- Treasurer Steve Hay
- Secretary
- Director - International and Foundation Andrew De Garis
- Director - Youth
- Director - Community and Fundraising
- Director - Environment and Vocation
- Director - Club Admin (the Bulletin) Andrew De Garis
- Director - Programme
- Officer - Public Image and Communication Tracey Batholomew*
- Public Officer Peter Shaw*
- Regulations Compliance Officer Ken Parcell*
* TO BE CONFIRMED
8. Meeting Close:
President's report ytd
Dear Fellow Rotarians,
As we celebrate the start of our Club’s 50th anniversary year, it has been truly heartening to witness our theme, “Internal Reflection: Inward reflection ignites outward transformation,” shaping our actions and inspiring renewed energy across our membership. These first months have reinforced the importance of honouring our club’s history, even as we adapt and introduce fresh initiatives.
Priorities and Achievements
- Empowering Communities: Throughout the year, our emphasis has shifted from providing one-off assistance to supporting projects that foster self-reliance and equip people with practical skills for lasting benefit.
- Major Project – Container for the Philippines: One standout achievement has been assembling and shipping a 20-foot container full of essential items—including educational supplies, medical equipment, and playground resources—to the Rotary Club of Plaridel Polaris. The impact on local children and families has been significant, showcasing what we can accomplish when we work together.
- Building Partnerships: Early in the term, we forged a rewarding partnership with the Church of Jesus Christ of Latter-day Saints. Their generous volunteers played a crucial role in helping us meet logistical challenges and achieve our biggest service project to date.
- Club Foundation and Governance: This year, we took steps to update club procedures and documentation, recognising the need to preserve our operational knowledge and maintain consistency in leadership for years to come.
- Member Engagement and Inclusion: We created opportunities for members to contribute ideas and shape projects, and improved accessibility at meetings with the installation of a new PA system.
- Supporting Local Needs: Alongside international efforts, our club remained committed to serving the local community. Our $3,300 donation to support farmers affected by drought received positive feedback from all involved.
Looking Ahead
The achievements of these first months have set a solid foundation for a year marked by progress and meaningful service. With the continued involvement and commitment of every member, I am confident that our club will both honour its proud history and respond effectively to new challenges.
Thank you for your dedication and enthusiasm. Together, we are strengthening our Rotary family and ensuring our legacy of service continues for generations to come.
Regards,
Robin Weissel
President - Rotary Club of West Lakes
04769 10058